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Job Details

Requisition Number 17-0286
Title Administrative Assistant
Status Full-Time
Location West Palm Beach, FL
Description Kimley-Horn and Associates, Inc. has a challenging opportunity for an experienced Administrative Professional working in our West Palm Beach, FL office. We are seeking a proactive, detail-oriented professional to provide the office with administrative and receptionist support.

Job responsibilities typically include:
• Answering incoming phone calls to the office
• Assistance in producing plans, project manuals and reports (copying, printing and/or scanning documents)
• Typing letters and memos
• Directing divisional invoices
• Effectively partner with other Administrative staff and senior leaders
• Assist in supporting an office staff of 80 employees
• Ordering supplies; Maintenance/upkeep of production and supply rooms
• Mail distribution; FedEx distribution (outgoing and incoming)
• Running occasional errands
• Ordering meals for meetings
• Scheduling meetings/setting up appropriate A/V equipment
• Organizing special events for group
• Filing and archiving
• Assembling project documents and books
Position Requirements • 5+ years in a corporate/professional environment in an Administrative role
• High school diploma or equivalent
• Outstanding organizational and communication skills
• Ability to respond quickly and efficiently to requests for assistance
• Strong writing, editing, and proofreading skills
• Ability to work well under deadline pressure
• Sense of urgency
• Team player
• Highly organized and detail oriented
• Polished and professional
• Works well with different types of people
• Positive, client-oriented, take-charge attitude
• Excellent typing skills
• Able to work well with external clients
• Able to manage and balance multiple tasks and priorities
• Self-motivated
• Proficiency with MS Office including Microsoft Word, Excel, PowerPoint and Outlook
• Familiarity/past experience using Lync phone systems
• Ability to learn new tasks and/or software programs quickly
Min. Experience 5
Min. Education Level High School Graduate
Required Major Any Relevant Major
Desired Qualifications • Previous experience working in a consulting engineering firm (or similar field)
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Kimley-Horn provides reasonable accommodation so that qualified disabled applicants may participate in the selection process. Please advise Kimley-Horn of any accommodations you require in order to express an interest in a specific opening by emailing: Reasonable.Accommodations@Kimley-horn.com or calling (919) 415-1000. Please state your reasonable accommodation request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within Kimley-Horn will be reviewed at the e-mail address and phone number supplied. Thank you for considering Kimley-Horn for your next career opportunity.

Kimley-Horn and Associates, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, physical or mental disability, veteran status, or any other reason prohibited under Federal, State, or local laws. Kimley-Horn is a VEVRAA Federal Contractor, and as such, we request priority protected veteran referrals. EOE Minorities/Females/Protected Veterans/Disabled