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Job Details

Requisition Number 17-0079
Post Date 12/18/2017
Title Registrar
City Frederick
State MD

Under the direction of the Provost and Vice President for Academic Affairs, the full-time Registrar provides strategic leadership to plan, organize, manage all activities related to undergraduate student records compilation and maintenance in compliance with federal regulations, state law, and accrediting agencies requirements; registration activities in accordance with College academic protocol and prerequisites and internal reporting needs; and transcript audit for all graduation candidates. As a member of the Academic Affairs leadership team, the Registrar works with various departments in implementing academic policy to ensure that all processes relating to the matriculation and graduation of all undergraduate students are administratively sound and operationally efficient. All functions are accomplished in accordance with institutional academic policies and practices as well as with rules of other external regulatory or accrediting agencies. The Registrar is responsible for supervision of all staff and work study students working in the Registrar's Office, and is committed to providing all constituents (students, faculty, staff) an inviting, technologically advanced, supportive college experience consistent with Hood College’s mission. This position may be assigned additional responsibilities as appropriate.


Registrar Leadership and Academic Affairs Support (70%)

  • Provides a clear vision for the Office of the Registrar and appropriate leadership in a comprehensive strategic plan to meet the ongoing challenges of educating students in today’s global competitive environment and current regulatory atmosphere.
  • Oversees administrative and operational activities associated with the collection, maintenance, and dissemination of students’ academic records.
  • Develops class schedules and academic calendar, including long-range planning thereof, in consultation with appropriate administrators, faculty, and staff.
  • Coordinates the dissemination of information on courses offered and procedures students are required to follow in order to register, to obtain transcripts, and to apply for graduation.
  • Partners effectively with the Division of Enrollment Management to facilitate registration of all new and transfer students, international students.
  • Oversees registration for summer sessions, fall and spring semester, and special term academic offerings of the College.
  • Evaluates international academic records and transfer-related transcripts and other credentials.
  • Develops and maintains degree audit system and certification of students for graduation/graduation clearance.
  • Consults regarding the interpretation and implementation of relevant immigration regulations regarding student enrollment.
  • Provides leadership and oversight to develop appropriate recommendations for the implementation of related technology application in support of enhanced services offered through the Office of the Registrar.
  • Provides internal department staff supervision within the office of the Registrar.
  • Coordinates with the Graduate School on issues regarding graduate student registration and progression.
  • Serves as a member of Provost Council.

Institutional Support (30%)

  • Leads College’s compliance efforts within FERPA guidelines, e.g., grades, registration data, maintaining transcripts, mid-term verifications, data requests by outside agencies (such as IPEDS, U.S. Department of Education Office of Civil Rights, etc.) or in response to subpoenas or other legal requirements.
  • Participates in various academic/faculty committees, including Academic Standards and Policy Committee and Curriculum Committee.
  • Plans, designs, and maintains appropriate databases within the College’s student information system(s) in collaboration with the Information Technology staff.
  • Prepares internal and external reports, surveys, and studies, including data analysis to support College planning and retention and other institutional research.
  • Participates with the Enrollment Management Division in the recruitment and retention of students.
  • Collaborates closely with the Office of Institutional Research and Assessment OIRA, particularly for internal and external reporting requirements.
  • Is accountable for enrollment verification reporting including the establishment of National Student Clearinghouse submission schedule, and the official census day reporting.
  • Supervises a Registrar’s Office staff, providing performance appraisal and professional development opportunities.
  • Assembles and provides documentation to the Students of Concern committee regarding student progression and academic performance; executes academic actions accordingly.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

A Bachelor’s degree is required; a Master’s degree is preferred. Applicants must have at least ten (10) years of increasingly responsible experience in higher education in a student service, planning, and record-related environment. Direct experience within a college or university Office of the Registrar is required. Supervisory experience is required. Strong interpersonal skills and a proven record of working successfully with diverse populations are required. Understanding of the enrollment and marketing theory preferred.

Language Skills

Strong oral and written communication skills are required. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents; and to write routine reports, correspondences, e-mails and other communications for internal use. Ability to effectively provide information and positively respond to questions from both external and internal customers both in person and by phone. Ability to speak effectively before groups of students, faculty, staff and other constituencies at all times.

Mathematical Skills

Ability to work with spreadsheets to apply basic mathematical concepts timely and accurately is required. Ability to create and manage a department budget is required.

Technology Skills

Strong proficiency in using student information data bases (such as PowerCampus and Self Service), Target X and experience in Productivity Suite Software (such as MicroSoft Access, Excel, and Microsoft Office). Experience identifying and implementing innovative technology solutions to solve problems and maximize customer service.

Reasoning Ability

Ability to solve practical problems and deal with a number of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to hypothesize, draw and support conclusions. Ability to work in theoretical arena and apply logic as appropriate.

Supervisory Responsibilities

Directly supervises four employees in the Registrar’s Office. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities included interviewing, hiring, and training employees; planning assigning and directing work; appraising performance; rewarding, coaching, developing, and disciplining employees; addressing complaints and resolving problems.

To Apply

Qualified candidates are invited to apply on-line via our electronic application which requires submission of a cover letter, résumé and three professional references. When saving documents, all document titles related to your application should include your name and the job requisition number. (i.e. c.smith, 17-0079). Review of applications will begin on January 8, 2018 until position is filled.

The electronic application is found at the end of the job description on the lower right hand side, "Apply On-line". If you need assistance with the on-line application process, please email or call (301) 696-3592.

Hood College is committed to diversity in its faculty and staff and subscribes to a policy of hiring only individuals legally eligible to work in the United States. An Equal Opportunity Employer/M/F/Vet/Disability

Hood College does not discriminate on the basis of sex, race, color, national origin, sexual orientation, gender identity or gender expression, marital status, pregnancy, disability, religion, or age in recruitment, admission and access to, or treatment, or employment in its programs, services, benefits, or activities as required by applicable laws including Title IX of the Educational Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, and complies with the law regarding reasonable accommodation for disabled applicants and students. Inquiries about discrimination or reasonable accommodation should be referred to the Title IX and Section 504 Coordinator at Alumnae Hall, 401 Rosemont Avenue, Frederick, MD. 21701 (AD 312), (301) 696-3592. For complete information on Hood College’s nondiscrimination policy, please visit

Revised 12/19/2017
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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