Job Details

Requisition Number 18-0281
Post Date 6/5/2018
Title Administrative Assistant - Surgery
City Washington
State DC
Department Surgery
Description To perform a variety of secretarial/administrative duties for a physician(s) through extensive patient contact.

Essential Duties and Responsibilities: include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

CLINICAL:
 Make patient appointments
 Gather information from referring physician(s)
 Get films printed and pick them up
 Arrange and coordinate all preoperative appointments
 Contact primary care physician and request necessary referrals for testing
 Gather all results from preoperative appointments before surgery
 Fax information to PASS unit
 Schedule patients’ surgery
 Pre-certify all surgical procedures
 Send surgical orders to the PASS unit
 Run physician(s) patient days
 Gather all path reports and operative reports for post-op visits
 Prepare charts and bills
 Arrange transfer of patients from other hospitals (call admissions for bed, pre-certify, coordinate with other hospital)
 Mail out all clinical correspondence for physician(s)
 Other miscellaneous duties (medical records requests, etc.)

BILLING:
 Gather demographics on patients for billing (if done at other hospital)
 Find all diagnosis codes for all surgical and office bills
 Verify that all surgeries have been billed
 Keep list of all surgical procedures and ICU billing performed by physician(s)
 File all patient information

ADMINISTRATIVE:
 Complete applications for physician(s) to get privileges to other hospitals
 Keep track of all medical licensure and expiration dates
 Sort and open mail

You must contact Employee Health Services within 5 days of start date for evaluation as to what exposure risk, if any is related to this position.
Requirements The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education High school graduate or equivalent combination of training and experience is necessary; knowledge of medical terminology.

Experience 3 years of secretarial experience in a healthcare environment. Experience working with patient records, billing and scheduling in a clinical setting is needed for this position. Typing skill of 50-60WPM is necessary.
Bi-lingual preferred.
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