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Job Details


Requisition Number 18-0093
Post Date 12/12/2018
Title Executive Assistant to CEO
City The Woodlands
State TX
Description

The purpose of this role is to provide administrative support to the CEO, VP HR and General Counsel, CFO and provide functional leadership to the headquarters administrative support team.

Key Job Duties:

  • Schedule and organize complex activities such as meetings, travel, and department activities for the CEO, CFO, VP HR and General Counsel. From time to time may support Finance, Legal and HR staff with scheduling and organizing meetings, travel and department activities.
  • Routinely handle confidential and non-routine information, understanding the sensitive nature of the information and managing it appropriately.
  • Coordinate the preparation of materials for Board of Directors meetings and Leadership Team meetings. Provide functional leadership to the headquarters administrative support team.
  • Ensure executive files are maintained and managed appropriately via hard copy and electronically.
  • May conduct various analytical special projects, especially involving budgets and preparations for senior management and/or other high-profile meetings.
  • Coordinate special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing companywide events, which can include travel arrangements for various Management Team members, supply itineraries’, etc.
  • Backup for receptionist including answering phones, greeting and signing in guests and other clerical tasks and responsibilities.
  • Build out projects at HQ which may include financial budgets, coordinate contractors, and manage the construction process by organizing schedules, tracking inventory, and ordering/managing materials and furniture.
  • Create purchase requisitions and approve invoices in SAP. 
  • Design, compose and compile general correspondences, memos, charts, tables, graphs, business plans, take minutes at management or other meetings, etc.
  • Resolve facility maintenance issues. 
  • Review incoming mail, requests for action or information and route to the appropriate staff member for action.
  • Other duties as assigned.

 

Requirements
  • Significant experience providing administrative support at the executive level.
  • Strong knowledge of Microsoft Office Suite including mid to advanced skills in Outlook, Word, Excel (Pivot Tables) and PowerPoint.
  • Focused attention to detail and accuracy.
  • Exceptional interpersonal skills to handle sensitive and confidential situations; demonstrated poise, tact, and diplomacy.
  • Demonstrated ability to promote teamwork and a cooperative work environment.
  • Ability to make decisions about work priorities and to effectively and efficiently manage workload.
  • Strong familiarity with Audio/Visual and various Information Technology equipment.
  • Effective problem-solving skills, especially when dealing with conflicting personalities.

Other Information:

This position is located at AmSty HQ in The Woodlands, TX. 

Americas Styrenics is an Equal Opportunity Employer.

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